AssetCore Limited Privacy Statement

Introduction The AssetCore team is fully committed to protecting the privacy of all individuals and organisations visiting our Website, www.assetcore.com,using the company’s proprietary Security and Asset Data System, the “System” https://service.assetcore.com or related services as well as those who register to attend in-person or web-based meetings and events. Such commitment is vital to our reputation and vision. Our client and prospective client records are populated through information gathered during direct correspondence by email, mailings from our in house mailing software, commercial engagement papers and discussions, registrations made at our events and via our System as an Authorised System User.

How and why we Use Personally Identifiable Information

AssetCore wishes to clarify that the personally identifiable information it holds is needed to allow customers to access the System and other related services that we provide and for us to ensure technical support is available for a smooth and enjoyable user experience. It is also required to reply to specific enquiries made by our current and potential clients who have previously expressed an interest in our products and services. From time to time it will be utilised to assist the company to undertake marketing awareness exercises to inform individuals and organisations of the services and products offered by the team. Should you no longer wish AssetCore to contact you please notify the team by email at enquiries@assetcore.com, or by using the unsubscribe option found on all our mailings and we will update our records accordingly.

Methods of AssetCore Information gathering

The AssetCore Operations team may ask you to submit your details to continue to provide a high quality, bespoke and personalised client experience.

Our website and mailing software utilises social media features, such as the LinkedIn ‘Share this’ buttons. Social media features and widgets are either hosted by a third party or on our Website and these features follow the privacy statement guidelines of the company providing it.

Clarification of the Personally Identifiable Information AssetCore holds

Please see below a comprehensive list of how we use, retain and share the categories of personal data we collect about you and related information in the table below:

Transmitting InformationThe personal information AssetCore holds will only be held for the duration it is needed to carry out the activity for which the information was collected or as required by law. We never share personal information with third parties except when not doing so will prevent the ability to function as a business or deliver the service you have instructed us to provide or as required by law or other legal processes. AssetCore has not and never would sell your personal information.Protecting your dataAll AssetCore staff have read and agreed to adhere to comprehensive policies and procedures implemented to protect your personally identifiable information from loss, misuse, alteration or unintentional destruction.If after reading the above you have any questions, comments or concerns regarding how AssetCore manage personal information, or alternatively you would like to opt out of receiving any marketing material from us, please contact us at enquiries@assetcore.comLocation and Acceptance of UseAssetCore operates its business activities, System and website from its London, England office. All matters relating to our System and website are regulated and interpreted under English laws. By accessing the AssetCore System and website, you indicate your acceptance of this Privacy Policy.

Type of Data Why is this information needed? Who can access this information Lawful reason for the need to access the Personal information Period of Information retention
Work place contact information: name, company name, title, email address, correspondence address and phone number To ensure AssetCore can keep existing clients, stakeholders and sector contacts up to date with system news and activities as well as distribute marketing and System User materials. The AssetCore Operations team To promote our business and provide a high-quality service to our clients. In the event you no longer wish to receive our marketing information please let us know at enquiries@assetcore.com or by using the unsubscribe option on all our mailings.
Name, personal contact details, employment details and experience in the event you apply for an advertised position at AssetCore and you send us a CV, resumé or make a general inquiry regarding employment opportunities with the company To review an employment application, discuss the role and your suitability The AssetCore Operations team The need to ensure a comprehensive review on the suitability of potential employees can be undertaken AssetCore policy is to retain information on unsuccessful applicants located in the EU for 6 months to enable us to contact individuals who we believe may be suitable for any new roles we may choose to recruit for. If you prefer us not to, please let us know on enquiries@assetcore.com. Information on successful applicants will be retained for the needs of the organisation’s Human Resource systems and processes but for no more than 6 months after the last day of any employment.
Name, personal contact details, personal address, phone number, date of birth, personal bank details. To manage Director, Shareholder and Employee positions within the company. The AssetCore Operations team The need to ensure a comprehensive record of all employees and direct stakeholders in the company. Information will be retained for the needs of the organisation’s Human Resource systems and processes but no more than 6 months after the last active day with the company. A request for Information to be updated or amended can be sent to enquiries@assetcore.com
Personal testimonials from customers and other endorsements We publish testimonials on our Website and in our marketing information to promote our business. Any visitor to the AssetCore website or recipient of AssetCore marketing material We use testimonials with the express agreement of clients to promote our business. Testimonials are removed from our website upon request by the client at enquiries@assetcore.com or when decided by AssetCore
Work place contact information: name, company name, title, email address and phone number If you choose to join one of our Focus Groups or events, we may publish your contribution and send further material to you in the future Any visitor to the AssetCore website or recipient of AssetCore marketing material AssetCore wants to promote individuals and companies to share ideas and experiences with us and other current end users, potential users and interested parties. We retain your Focus Group or event content until withdrawn at your request at enquiries@assetcore.com or at a time of our choosing
System User information: Account user name, name, company name, role, email address and phone number. To set up system user accounts, to allow individuals to use our System and to provide User support. The AssetCore Operations and Technical teams. To set up and manage System Users of our software as a service. We retain System User information until deactivation of an account at your request using support@assetcore.com and subject to your client commercial engagement terms.
Financial qualification and billing information: billing name and address, commercial contract details, organisation bank account details. To set up new clients for invoicing, payment and use of our System and the provision of related services The AssetCore Operations team To provide our Software as a service and other related services on a commercial basis Billing Information is held by AssetCore for the duration of our commercial engagement for legal and audit purposes. You can contact us to request the amendment or removal of your contact information on enquiries@assetcore.com

Transmitting Information

The personal information AssetCore holds will only be held for the duration it is needed to carry out the activity for which the information was collected or as required by law. We never share personal information with third parties except when not doing so will prevent the ability to function as a business or deliver the service you have instructed us to provide or as required by law or other legal processes. AssetCore has not and never would sell your personal information.

Protecting your data

All AssetCore staff have read and agreed to adhere to comprehensive policies and procedures implemented to protect your personally identifiable information from loss, misuse, alteration or unintentional destruction.

If after reading the above you have any questions, comments or concerns regarding how AssetCore manage personal information, or alternatively you would like to opt out of receiving any marketing material from us, please contact us at enquiries@assetcore.com

Location and Acceptance of Use

AssetCore operates its business activities, System and website from its London, England office. All matters relating to our System and website are regulated and interpreted under English laws. By accessing the AssetCore System and website, you indicate your acceptance of this Privacy Policy.